Best HRIS Administrator Job Description Template

Human resources data systems administrators (or HRIS administrators) are proficient workers who work in a number of fields. They help with the technical facets of recordkeeping, database management, and monitoring employees. HRIS administrators typically do the job for a single institution full time during regular office hours, but they may also be independent contractors working for many different organizations. The activities performed by HRIS administrators incorporate the development, building, testing, and implementation of human resources databases and tools, in addition to evaluating the security of human resources information; they are also accountable for cleaning and standardizing worker data, troubleshooting and analyzing technical problems, creating and maintaining scheduled employee data reports, and counseling management on new technological developments.


Qualifications required for HRIS administrator places typically comprise a bachelor’s degree in a human resources- or information technology-related discipline, as well as two or three years of experience in database administration. A master’s degree in a related discipline can be favored and can often substitute for one year of job experience within the field. HRIS administrators should have solid computer skills, knowledge of benefits and payroll laws and processes, and also the ability to understand technical documentation. They also require database management skills and the ability to operate independently and in a team, for collaboration on and presentation of data and reports.


Human Resources Information Systems (HRIS) Administrator Tasks

Create, track and update human resources data systems, including systems that are hiring.

Create and update user instructions and documentation.

Create and track dashboards, metrics and automated data feeds and reporting.

Update and alter job postings, account logins, permissions, ongoing reports and safety measures.

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An entry-level Human Resources Information Systems (HRIS) Administrator with less than one year experience can expect to make an average total compensation (includes tips, incentive, and overtime pay) of 48,484 according to 6 wages. An ancient career Human Resources Information Systems (HRIS) Administrator with 1-4 decades of experience earns an average total compensation of $55,076 according to 59 salaries. A seasoned Human Resources Information Systems (HRIS) Administrator with 10-19 decades of experience earns an average total compensation of $69,837 based on 28 wages. In their late career (20 Decades and higher), workers earn an average total compensation of $77,670


The info on this page will usually apply to all professions in this class but may not expressly apply for this profession title.


The Human Resource Information System (HRIS) administrator is going to probably be the point of entry for many data entry for staffing management and organizational management information and main point of contact for local human resource personnel with issues and questions linked to the data within HRMS. The company will have a clear and thorough comprehension of worker information, policies and processes and a strong customer service focus.

This job will be responsible for supporting operations with questions regarding data, type completion, reporting, self explanatory, and documentation for all local human resource personnel and other surgeries with information reporting needs.

The incumbent will organize HRIS activities with local human resource personnel. This post reports directly to the Director of HRIS.



The HRIS Administrator will be responsible for the overall integrity of their data in the HRMS system. The administrator will be a subject expert for local human resource personnel, working closely together to ensure appropriate forms and processes are followed.

Is accountable for entering and auditing all information for their assigned entities within COMPANY System (i.e. organizing and processing new hires, employee change notices, transfers, terminations and/or updates to employee records, payroll details, etc.). This job is responsible for supporting the creation and modification of reports to support company operations.

Keep abreast of new human resource policies that may affect HRMS system reports and information maintenance. This includes understanding of local and system policies and procedures, such as union contracts.

The administrator can assist in the review, analyzing, recording, and implementation of system enhancements and upgrades. System enhancements and updates affect other modules inside Kronos as well as outside applications interfacing with Kronos for example benefits administration, recruitment, finance, payroll, resource management (Ansos/Laborlytics), compliance, dashboards, and IT on-boarding applications.

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Outstanding proficiency in MS Office (particularly Excel)

Strong attention to detail

Excellent customer service and communications skills, both written and verbal

HRIS experience, preferably in Kronos

Knowing of citizenship policies and practices

Ability to work with all levels within the organization

Must be able to operate independently, in Addition to part of a staff

Proven analytical and research skills with a demonstrated ability to identify problems and systematically gather data, identify root causes, and speech data integrity issues

Ability to handle multiple tasks and projects effectively; should have strong organizing and prioritizing skills